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Commercial disputes at commercial arbitration.

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 Currently, Vietnam is evaluated as a country with a dynamic economy, high growth, and deep, strong integration into the world economy. Therefore, trade and cooperation between individuals, enterprises, and partners both domestically and internationally occur very frequently. As a result, disputes arising during cooperation and business processes are inevitable issues in the daily business operations of individuals and enterprises. Resolving these disputes offers many options, among which commercial arbitration is currently a quite popular method chosen by the parties when disputes occur.
Thus, what are the legal provisions governing the procedures for resolving business and commercial disputes at a commercial arbitration center between the parties? What are the steps involved? All the above content will be specifically explained by BKC Law Company in the following article:

Commercial disputes at commercial arbitration.

I. Legal Basis

  • Commercial Arbitration Law 2010
  • Resolution No. 01/2014/NQ-HĐTP guiding the implementation of the Commercial Arbitration Law

II. What is a Commercial Arbitration Dispute?

1. Definition:

Pursuant to Clause 1, Article 3 of the Commercial Arbitration Law 2010:
Resolving commercial disputes by commercial arbitration is a method of resolution agreed upon by the parties and conducted through the activities of arbitrators of a commercial arbitration center acting as an independent third party to resolve disputes between the parties by issuing an arbitral award binding the parties to respect and implement.

2. Forms of Arbitration in Vietnam:

According to the provisions of the Commercial Arbitration Law 2010, there are two forms of dispute resolution: institutional arbitration (also known as permanent arbitration) and ad hoc arbitration, specifically distinguished as follows:

Content Institutional Arbitration
(Permanent Arbitration)
Ad Hoc Arbitration
Definition
  • Pursuant to Clause 6, Article 3 of the Commercial Arbitration Law: is the form of dispute resolution at an arbitration center in accordance with the provisions of this Law and the procedural rules of that arbitration center”
  • Is the method of dispute resolution in accordance with the Commercial Arbitration Law 2010 and the procedures agreed upon by the parties.
Management and Organization
  • This is a form of arbitration established with an organization to operate on a regular basis, having a headquarters, charter, and separate procedural and adjudication rules.
  • It is a non-governmental organization not belonging to the state agency system, having legal personality, its own seal, operating independently, and having a fixed list of arbitrators.
  • Ad hoc arbitration is established when a dispute arises between the parties and terminates when the dispute is resolved. The procedural rules and selection of arbitrators shall be agreed upon by the parties themselves.
  • In practice, ad hoc arbitration usually does not have its own headquarters, no management apparatus, and no fixed list of arbitrators.
Establishment and Dissolution The establishment and termination of institutional arbitration shall be carried out in accordance with the provisions of the law on commercial arbitration. The establishment of ad hoc arbitration is carried out when the parties have a dispute and have an agreement to choose it. Ad hoc arbitration terminates when the case is resolved.

 

III. The Process of Resolving Disputes by Commercial ArbitrationThe Process of Resolving Disputes by Commercial Arbitration

1. Commercial Arbitration Agreement:

  • Commercial Arbitration Agreement: Is an agreement between the parties expressing their consent and unified will to resolve disputes by Commercial Arbitration. This is essentially an agreement to establish the method of dispute resolution in procedural activities. The arbitration agreement is completely independent of the transaction contract between the parties, and the extension, cancellation of the transaction contract, or invalid or unenforceable contract will not affect the value and validity of the arbitration agreement signed by the parties.
  • Form: The commercial arbitration agreement must be established in writing, which may be established before or after the parties have a dispute, specifically:
  • Before the dispute arises: The arbitration agreement may be established and expressed in the arbitration agreement clause in the contract or contract appendix between the parties or expressed in a separate arbitration agreement document between the parties.
  • After the dispute arises: The parties may establish a written commercial arbitration agreement.

The following forms of agreement are also considered established in writing:

  • Agreements established by the parties through exchanges between the parties by telegram, fax, telex, email, and other forms as prescribed by law.
  • Agreements established through written information exchanges between the parties.
  • Agreements recorded in writing by lawyers, notaries, or competent organizations where the parties agree, consent, and request the recording;
  • In transactions where the parties refer to a document containing an arbitration agreement such as a contract, voucher, company charter, and similar documents;
  • Through exchanges regarding the statement of claim and defense statement in which the existence of the agreement is expressed by one party and the other party does not deny.

2. Statute of Limitations for Filing a Claim:

Unless otherwise provided by law, the statute of limitations for filing a claim under commercial arbitration procedures is 02 (two) years from the date the legitimate rights and interests of the parties are infringed.

3. Arbitration Proceedings:

The arbitration procedural rules (procedural resolution process) follow the procedural rules of the arbitration center or as agreed upon by the disputing parties.

4. Procedural Steps to Resolve the Case:

Step 1: Filing the Statement of Claim and Accompanying Documents When a Dispute Arises
Pursuant to Clause 1, Article 30 of the Commercial Arbitration Law 2010: “In cases of dispute resolution at an arbitration center, the claimant must prepare a statement of claim and submit it to the arbitration center. In cases where the dispute is resolved by ad hoc arbitration, the claimant must prepare a statement of claim and send it to the respondent.”.
Step 2: Establishment of the Arbitral Tribunal
Pursuant to Article 39 of the Commercial Arbitration Law 2010:
Article 39. Composition of the Arbitral Tribunal
1. The composition of the arbitral tribunal may consist of one or more arbitrators as agreed by the parties.
2. Where the parties do not agree on the number of arbitrators, the arbitral tribunal shall consist of three arbitrators.”
Step 3: Negotiation and Mediation in Arbitration Proceedings
Pursuant to Clause 1, Article 58 of the Commercial Arbitration Law 2010:
“Article 58. Mediation and Recognition of Successful Mediation
At the request of the parties, the arbitral tribunal shall conduct mediation to enable the parties to reach an agreement on dispute resolution. When the parties reach an agreement on dispute resolution, the arbitral tribunal shall prepare a record of successful mediation signed by the parties and certified by the arbitrators. The arbitral tribunal shall issue a decision recognizing the parties’ agreement. This decision is final and has the same value as an arbitral award.”
Step 4: Opening the Dispute Resolution Hearing
The dispute resolution hearing conducted by the arbitral tribunal shall be held in private, unless the parties agree otherwise. The parties may attend the dispute resolution hearing in person or through authorized representatives, have the right to invite witnesses and persons protecting their legitimate rights and interests, and must notify the arbitral tribunal before the date of the dispute resolution hearing. With the consent of the parties, the arbitral tribunal may allow other persons to attend the dispute resolution hearing. The arbitral tribunal may, on its own initiative or at the request of one party, invite organizations or individuals to conduct expert assessments, valuations of assets, and relevant experts to participate in the dispute resolution hearing.
Step 5: Award of the Arbitral Tribunal
Pursuant to Article 60 of the Commercial Arbitration Law 2010:
“Article 60. Principles for Issuing Awards
1. The arbitral tribunal shall issue the arbitral award by majority vote.
2. Where a majority vote cannot be obtained, the arbitral award shall be issued according to the opinion of the presiding arbitrator.
According to the above regulations, the arbitral tribunal issues the arbitral award by majority vote. The arbitral award is final and enforceable from the date of issuance.

IV. Commercial Arbitration Fees

Pursuant to Article 34 of the Commercial Arbitration Law 2010:
“Article 34. Arbitration Fees
1. Arbitration fees are charges collected for providing dispute resolution services by arbitration. Arbitration fees include:
a) Remuneration for arbitrators, travel expenses, and other expenses for arbitrators;
b) Fees for consulting experts and other assistance as requested by the arbitral tribunal;
c) Administrative fees;
d) Fees for appointing ad hoc arbitrators by the arbitration center at the request of the disputing parties;
đ) Fees for using other utility services provided by the arbitration center.
2. Arbitration fees are determined by the arbitration center. In cases where the dispute is resolved by ad hoc arbitration, arbitration fees are determined by the arbitral tribunal.
3. The losing party shall bear the arbitration fees, unless the parties agree otherwise or the arbitration procedural rules provide otherwise or the arbitral tribunal allocates differently.”
According to the above regulations, commercial arbitration fees are determined by the arbitration center, so the level of arbitration fees may vary depending on each arbitration center.
Example: Fee schedule of the Southern Commercial Arbitration Center, as prescribed as follows
1. In cases where the Statement of Claim and Counterclaim state the value of the dispute
1.1. For disputes resolved by an Arbitral Tribunal consisting of 03 (three) arbitrators:

Value of the dispute Arbitration fee (inclusive of VAT)
Up to VND 70,000,000 VND 5,000,000
From over VND 70,000,000 to VND 100,000,000 VND 7,500,000
From over VND 100,000,000 to VND 200,000,000 VND 12,000,000
From over VND 200,000,000 to VND 300,000,000 VND 16,500,000
From over VND 300,000,000 to VND 400,000,000. VND 20,000,000
From over VND 400,000,000 to VND 800,000,000 VND 20,000,000 + 5% of the disputed asset value exceeding VND 400,000,000
From over VND 800,000,000 to VND 2,000,000,000 VND 40,000,000 + 4% of the disputed asset value exceeding VND 800,000,000
From over VND 2,000,000,000 to VND 5,000,000,000 VND 88,000,000 + 3% of the disputed asset value exceeding VND 2,000,000,000
From over VND 5,000,000,000 to VND 10,000,000,000 VND 178,000,000 + 2.15% of the amount exceeding VND 5,000,000,000
From over VND 10,000,000,000 to VND 50,000,000,000 VND 285,500,000 + 1.5% of the amount exceeding VND 10,000,000,000
From over VND 50,000,000,000 to VND 100,000,000,000 VND 885,500,000 + 1% of the amount exceeding VND 50,000,000,000
From over VND 100,000,000,000 to VND 500,000,000,000 VND 1,385,500,000 + 0.50% of the amount exceeding VND 100,000,000,000
From over VND 500,000,000,000 VND 3,385,500,000 + 0.30% of the amount exceeding VND 500,000,000,000

1.2. In cases where the dispute is resolved by a sole arbitrator, the arbitration fee is 70% of the arbitration fee stated in Section 1.1 for the same dispute value.
2. In cases where the Statement of Claim and Counterclaim do not state the value of the dispute, the President of the Arbitration Center shall decide the arbitration fee based on the nature of the dispute, the time required to resolve the dispute, and the number of arbitrators.
3. In cases where the Statement of Claim and Counterclaim include both claims stating the value and claims not stating the value, the arbitration fee for the claims stating the value shall be calculated according to Section 1, and the arbitration fee for claims not stating the value shall be calculated according to Section 2 above.
4. The arbitration fees stated in Sections 1, 2, and 3 above do not include travel, accommodation, and other related expenses of the arbitrators and the secretary of the dispute resolution hearing; appraisal fees, asset valuation fees, expert consultation fees, and other assistance fees as requested by the arbitral tribunal.
5. The provisions in Sections 1, 2, 3, and 4 above also apply to amendments and supplements to the Statement of Claim that increase the value of the dispute; amendments and supplements to the Counterclaim that increase the value of the counterclaim. In cases of reduction in the value of the dispute or reduction in the value of the counterclaim, the arbitration fee shall not be reduced.
Trên đây là bài viết của công ty luật BKC Law về thủ tục, quy trình giải quyết tranh chấp tại Trọng tài thương mại. Những nội dung hữu ích từ bài viết giúp chúng ta hiểu rõ hơn về phương thức giải quyết tranh chấp Trọng tài thương mại. Quý doanh nghiệp có thể liên hệ cho Luật sư của chúng tôi để được tư vấn miễn phí chi tiết các thông tin cần thiết liên quan.

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