Procedures for Changing the Registered Address of a Foreign-Invested Company in Vietnam

13 February, 2026 10 Views

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Change of Principal Office Address for Foreign-Invested Companies is becoming increasingly common in the context of rapid economic development and an increasingly attractive investment environment, as businesses seek to better align their operations with business strategies. Relocating the principal office not only helps enterprises access more favorable markets and optimize operations but also demonstrates a commitment to sustainable development in the Vietnamese market. However, the procedure for changing the principal office address for foreign-invested companies requires careful preparation and strict compliance with legal regulations to avoid risks and ensure legality. This article provides a detailed and comprehensive guide on the procedure for changing the principal office address of foreign-invested companies in Vietnam, helping enterprises understand and implement the process promptly and effectively.

Importance of the Procedure for Changing the Principal Office Address

Procedures for Changing the Registered Address of a Foreign-Invested Company in Vietnam

During operations, many foreign-invested companies in Vietnam may need to change their principal office address to expand business scale, access new markets, or optimize operating conditions. The procedure for changing the principal office address is not merely an administrative formality but also involves updating legal information and protecting the enterprise’s rights during business activities. Proper and complete implementation of the change procedure helps the company avoid legal risks and ensures smooth operations.

Dossier for Changing the Principal Office Address

Case 1: Amendment of Enterprise Registration Certificate

To initiate the procedure for changing the principal office address, the company must prepare the following dossier:

Notice of amendment of enterprise registration contents: Using the prescribed form attached to the Decree on enterprise registration.
Decision and minutes of meeting on change of principal office address:
- For single-member limited liability companies: Decision of the owner.
- For multi-member limited liability companies or joint-stock companies: Minutes of the Members’ Council/Board of Directors and Decision.
Documents confirming the right to use the new principal office location: Typically a lease contract, land use right certificate, or construction permit.
Power of attorney for the person submitting the dossier: If the person submitting is not the legal representative, a valid power of attorney is required.

Thorough preparation of the dossier not only shortens processing time but also minimizes the risk of procedural errors, enabling the enterprise to complete the address change promptly.

Case 2: Amendment of Investment Registration Certificate and Enterprise Registration Certificate

The detailed dossier includes:

Application for amendment of investment project;
Original Investment Registration Certificate;
Notice of amendment of enterprise registration contents;
Minutes of meeting on change of principal office address (for multi-member limited liability companies and joint-stock companies);
Decision on change of principal office address of the foreign-invested company;
Report on the implementation status of the investment project;
Documents confirming lawful use of the new address (lease contract for the office or land use right certificate or equivalent documents);
Notarized copy of citizen identity card/citizen identity card/passport of the authorized person;
Power of attorney.

Procedure for Submitting the Dossier to the Department of Planning and Investment

Procedures for Changing the Registered Address of a Foreign-Invested Company in Vietnam

After preparing a complete dossier, the enterprise must submit the dossier for change of principal office address to the Business Registration Office under the Department of Planning and Investment (DPI) of the province/city where the new principal office is located. Currently, enterprises may choose one of two submission methods:

Direct submission at the DPI: The enterprise goes to the Business Registration Office to submit the dossier and receive a receipt.
Online submission via the National Enterprise Registration Portal (dangkykinhdoanh.gov.vn): This is a modern and convenient method that saves time and reduces travel costs. Upon validation of the dossier, the enterprise will receive confirmation via email or may collect it in person.

The dossier processing time is usually 3–5 working days from receipt of a valid dossier. However, the time may vary depending on the locality and the specific status of the dossier.

The steps for changing the address of a foreign-invested company are as follows:

Step 1: Amend the contents of the Enterprise Registration Certificate, specifically the company address. The National Enterprise Registration Portal will publish the announcement and update the new address information;
Step 2: Carry out the procedure for engraving a new seal reflecting the new address (if required);
Step 3: Amend the contents of the Investment Registration Certificate.

Update of Information with Relevant Authorities

After completing the procedure at the DPI and receiving the new Enterprise Registration Certificate (reflecting the updated address), the company must update its information with the relevant authorities, including:

Tax Authority

If the new address remains within the same district/county, the company only needs to update the information with the current Tax Sub-Department.
If the company relocates to a different province/city, it must complete tax closure procedures at the old tax authority and register with the tax authority at the new address.

Change of Seal and Seal Sample (if necessary)

Depending on local regulations or the enterprise’s requirements, the company may need to change or register a new seal sample if the company address printed on the seal changes.

Update of Investment License (if applicable)

For foreign-invested companies, changing the address may affect the investment license and operating conditions. The company must update the investment license to reflect the new address if required.

Notification to Partners and Relevant Parties

After completing the address change procedure with state authorities, the company must notify the new address to partners, customers, banks, and other relevant agencies and organizations. This notification ensures smooth transactions and cooperation, avoiding confusion in handling documents, contracts, and other business activities.

Key Notes When Changing the Principal Office Address of a Company

To ensure a smooth address change process, foreign-invested enterprises should note the following points:

Ensure the new principal office address is lawful and compliant with business registration regulations. Certain business sectors have specific requirements for the principal office, so thorough verification is necessary.
Update the address on all transaction documents and business materials: The address on invoices, contracts, and accounting documents must also be adjusted to match the new information.
Seek legal advice: For foreign-invested companies, changing the address may involve investment conditions and special legal requirements. Therefore, consulting experts or law firms will help the process proceed quickly, in full compliance with the law, and avoid unnecessary complications.

Support Services for Changing the Principal Office Address of Foreign-Invested Companies in Vietnam at BKC Law

The service for changing the principal office address of foreign-invested companies at BKC Law is designed to help enterprises complete this process quickly and efficiently. We provide comprehensive legal consultation on relevant regulations and procedures, as well as support in drafting and preparing the necessary dossier. After submission to the Department of Planning and Investment, BKC Law will monitor processing progress and ensure any arising issues are resolved promptly. With a team of highly experienced experts, we are committed to delivering professional services, helping your enterprise comply fully with legal requirements and continue business operations smoothly.

To receive detailed consultation and support on changing the principal office address of a foreign-invested company, please contact us immediately: